Transform your law firm into a self operating, data driven legal engine that attracts, qualifies, and serves clients 24/7 while your attorneys focus on strategy, not screens.
Don't automate tasks. Automate trust.
Built by QWave Labs the architecture firm for intelligent systems.
Lawyers don't fear AI they fear losing control.
That's why our systems don't replace people. They replace friction.
Every workflow we design follows four psychological truths:
You can't manage what you can't see. Our AI dashboards turn invisible chaos into structured data.
Predictable communication builds client confidence which increases conversions and reduces complaints.
AI never forgets deadlines, filings, or follow ups protecting your reputation and malpractice exposure.
When every process is measurable, scaling becomes mathematical not emotional.
"AI isn't replacing lawyers. It's replacing lost time, missed context, and human error."
Your website doesn't need more traffic it needs better conversations.
These five intelligent entry points are how modern firms attract, qualify, and convert without chasing leads.
💡 Click any card below to see full implementation details, psychology, and follow-up examples
A 60-second diagnostic quiz that evaluates whether someone has a valid legal claim based on their specific situation (personal injury, employment, family law, contract disputes, etc.)
Most potential clients don't know if they have a case worth pursuing. They want validation before investing time in consultations. When your tool says "Yes, you likely have a strong claim," it creates instant motivation to act.
Permission to pursue justice. People need validation. We capture their details before revealing whether they qualify, then create urgency: "Act now before it's too late."
SMS within 2 minutes: "Great news! Your termination appears to violate federal law. I can review your case details today-most employment claims need to be filed within 180 days. Can we talk this afternoon?"
Firms using readiness quizzes see 3-5x higher conversion rates than standard contact forms. The combination of education + validation + urgency is psychologically powerful.
An interactive calculator where potential clients input details about their injury, damages, and circumstances. The AI analyzes similar cases in their jurisdiction and provides an estimated settlement range.
People are desperate to know "what's my case worth?" before committing to an attorney. You capture their information by promising (and delivering) that answer. When they see a potential $85K-$120K settlement estimate, they're emotionally invested.
Money triggers emotion and urgency. We trade instant clarity about potential compensation for contact info and consent to follow up. The specificity of the range builds trust.
AI Voice Call within 60 seconds: "Hi Sarah, based on your slip-and-fall details, similar cases in Chicago settle for $45K-$75K. I noticed 2 factors that could increase your range. Want a quick 10-minute call to maximize your claim?"
Case value estimators have the highest lead-to-client conversion rates of any legal lead magnet-often 65%+ because they combine education, transparency, and immediate perceived value.
Users enter when their incident occurred (accident, wrongful termination, contract breach, etc.), and the tool calculates exactly how much time they have left to file a claim, with a visual countdown timer.
Creates MASSIVE urgency. When someone sees "You have 87 days left to file" with a ticking clock, paralysis becomes action. Fear of missing out (FOMO) is one of the strongest psychological motivators in decision-making.
Loss aversion drives immediate decisions. Seeing time running out triggers action-"I can't afford to wait and lose my rights forever." This is pure urgency psychology at work.
Urgent SMS: "URGENT: Your personal injury claim expires in 67 days. After that deadline, you lose your right to compensation permanently. Let's secure your claim today-first 15-minute consultation is free. Reply YES to schedule."
Statute timers have exceptionally high consultation booking rates (55-70%) because urgency overrides procrastination. Best for practices with time-sensitive cases (PI, employment, malpractice).
A transparent calculator showing exactly what legal representation will cost based on their case type-comparing contingency fees, hourly rates, and flat fees with clear examples and no hidden costs.
Removes the #1 barrier to hiring an attorney: "I can't afford it." When people see "Pay nothing unless we win" or "Only 33% of your settlement," hiring you becomes a no-brainer. Transparency builds instant trust.
Financial clarity eliminates fear. People avoid lawyers because they fear hidden costs and surprise bills. Show them the math upfront and watch conversion rates soar.
Email within 5 minutes: "For your case type, you pay $0 upfront and only 33% if we win. For a potential $50K settlement, you'd net $33,500-and we handle everything. No hidden fees, no surprise bills. Want to get started today? Book your consultation here: [link]"
Fee calculators eliminate price objections and increase consultation show-rates by 40%+ because prospects arrive already understanding and accepting your fee structure.
Visitors upload a contract, lease agreement, employment agreement, or legal document. AI scans it within minutes and flags concerning clauses, unfair terms, potential legal issues, and missing protections.
People have contracts sitting on their desks right now that they don't understand. When your AI immediately identifies "3 problematic clauses that could cost you $15K," you become the obvious choice to handle it. Value-first positioning builds trust.
We educate through revelation. Instead of selling legal services, we reveal hidden problems they didn't know existed. Problem awareness creates demand automatically.
AI Voice Call: "I reviewed your lease-Clause 7.2 is extremely concerning. Your landlord included a non-standard liability waiver that most attorneys would challenge. This could expose you to significant financial risk. Want me to explain the risks in a quick 10-minute call? I can also suggest specific amendments."
Document review tools have extremely high engagement because they deliver immediate, tangible value. Leads who receive document reviews convert at 50%+ rates because you've already provided expertise.
"Curiosity → Control → Trust → Urgency → Authority. The psychology of conversion, engineered into every click."
Fast is easy. Smart is rare.
Your firm doesn't need faster replies it needs intelligent ones.
Our Neural Conversion Engine ensures every lead is contacted, understood, and nurtured in perfect context.
AI calls or texts within 30 seconds, referencing their quiz or form submission.
Every channel SMS, email, WhatsApp, or call continues the same conversation thread.
The system listens for emotional and behavioral cues to adjust tone and urgency.
Responses shift from informational to consultative as trust builds.
When your team steps in, they see full transcripts, pain points, and intent summaries.
"Most firms respond fast. You'll respond intelligently."
Your new legal operating system designed to think like a lawyer.
💡 Click each layer below to see exact custom fields, pipelines, views, and automation triggers
Contact Information:
Status & Lifecycle:
Case Details:
Financial Tracking:
Source Attribution:
Engagement & Quality:
Track every client through your standardized process:
Stage 1: Lead → Initial inquiry, no contact yet
Automation: AI calls within 60 seconds, sends SMS backup
Stage 2: Contacted → AI or team reached out, awaiting response
Automation: Follow-up sequence (Day 1, Day 3, Day 7)
Stage 3: Qualified → Case fits firm criteria, consultation needed
Automation: Send consultation booking link, intake forms
Stage 4: Consultation Scheduled → Meeting booked on calendar
Automation: Confirmation email, day-before reminder, Zoom link/directions
Stage 5: Retained → Engagement letter signed, retainer received
Automation: Welcome sequence, team intro, case timeline, portal access
Stage 6: Active → Case in progress, work being performed
Automation: Milestone updates, deadline reminders, proactive check-ins every 14 days
Stage 7: Resolution → Case settled/won/closed
Automation: Outcome summary, final invoice, satisfaction survey, review request
Stage 8: Advocate → Happy past client, potential referral source
Automation: 6-month check-in, referral invitation, holiday greetings, VIP events
🔥 HOT LEADS (Grid View with Alerts)
📅 This Week's Consultations (Calendar View)
⚡ Active Cases by Stage (Kanban View)
🚨 Deadline Alerts (Grid View with Urgency Colors)
💰 Unbilled Time (Grid View)
🏦 Collections Pipeline (Grid View by Age)
🌟 Referral Gold Mine (Grid View)
📊 Revenue Dashboard (Analytics View)
"Where traditional CRMs manage data CRMOS manages intelligence."
Agents don't just execute tasks they think, analyze, and decide.
These 5 AI agents make intelligent decisions based on context, history, and legal logic freeing your attorneys to focus on strategy, not triage.
💡 Click each agent to see capabilities, decision logic, and technical architecture
Analyzes every incoming lead, scores case viability, assesses urgency, and intelligently routes to the right attorney all within seconds of inquiry.
Input: Personal injury lead, $200K+ estimated damages, incident 45 days ago, referred by past client
Agent Decision:
→ Lead Score: 92/100 (high value + referral source + recent incident)
→ Priority: URGENT (statute clock ticking)
→ Route to: Senior PI attorney with capacity
→ Action: AI calls within 60 seconds, flags for partner follow-up same day
Firms using intake qualification agents see 45% reduction in consultation no-shows because only qualified, motivated leads reach attorneys. Eliminates wasted time on low-quality inquiries.
Reviews uploaded documents, identifies legal issues, flags risks, and suggests strategic approaches acting as your first pass research assistant.
Input: Client uploads 22-page employment contract with non-compete clause
Agent Decision:
→ Issue spotted: Non-compete radius (50 miles) exceeds state enforceability standard (typically 25 miles)
→ Risk: High clause likely unenforceable but could delay client's new employment
→ Strategy: Negotiate narrower radius before signing OR sign with written objection to preserve challenge
→ Precedent: "We successfully challenged similar clause in Smith v. TechCorp (2023)"
Case analysis agents reduce research time by 60-70% by providing first-pass analysis instantly. Attorneys review and refine rather than starting from scratch.
Maintains context across all client interactions (phone, SMS, email, portal) and responds intelligently based on case status, client history, and emotional tone.
Client SMS: "Why haven't I heard anything in 3 weeks???"
Agent Analysis:
→ Sentiment: Frustrated (detected via tone and punctuation)
→ Context: Last update sent 18 days ago, case in discovery phase (inherently slow)
→ Decision: Respond empathetically + provide update + set expectations
Agent Response: "I completely understand your frustration, Sarah. Discovery can feel slow, but here's where we are: We received opposing counsel's documents last week and our attorney is reviewing them now. You'll get a detailed update by Friday. Discovery typically takes 60-90 days-we're on track. Want a quick call to discuss?"
Communication agents reduce "what's happening?" calls by 80% and increase client satisfaction scores significantly because clients feel heard, informed, and valued.
Monitors billable time, detects unbilled work, optimizes invoice timing, and predicts payment issues before they happen maximizing collections and cash flow.
Scenario: Attorney has 28 hours of unbilled time across 4 clients from last month
Agent Analysis:
→ Client A: $4,200 unbilled (47 days old) → HIGH RISK of write-off
→ Client B: Always pays within 10 days → Send invoice Monday AM for best results
→ Client C: 2 past invoices went to collections → Recommend payment plan option
→ Client D: Still in active discovery → Wait until milestone reached for better collections
Agent Action: Generates 3 invoices (A, B, C) with tailored messaging, schedules C's invoice with payment plan offer, holds D's until deposition complete
Billing intelligence agents increase collections by 20-30% and reduce Days Sales Outstanding (DSO) significantly by optimizing timing and personalizing payment approaches.
Identifies satisfied clients most likely to refer, personalizes outreach based on relationship strength, and tracks referral networks to maximize word-of-mouth growth.
Scenario: Client's personal injury case settled 6 months ago for $85K
Agent Analysis:
→ Satisfaction indicators: 5-star review left, sent thank-you note, paid invoice immediately
→ Communication: Responded quickly to every message, attended all meetings
→ Relationship strength: HIGH - "advocate" profile
→ Timing: Perfect (6 months post-case, happy with outcome, emotional distance from stress)
Agent Action: Sends personalized email: "Hi Sarah, it's been 6 months since we resolved your case. We loved working with you. If you know anyone facing a similar situation, we'd be honored to help them the way we helped you. Here's a simple way to refer: [link]"
Referral generation agents increase referral-sourced cases by 40-60% because they systematically capture opportunities that attorneys would otherwise miss due to busyness.
"AI agents don't replace lawyers they replace the cognitive load that prevents lawyers from thinking strategically."
Automations don't think they execute flawlessly, every time.
While AI agents make intelligent decisions, these 5 automation systems execute workflows with perfect consistency turning your firm into a well oiled machine.
💡 Click each system to see workflow steps, triggers, and implementation details
Executes a multi touch conversion sequence from initial inquiry → phone call → SMS follow up → consultation booking → retainer signing automatically, with zero manual work.
Intake conversion systems increase lead-to-consultation rates by 3-5x compared to manual follow-up because speed and consistency compound trust.
Automatically updates clients at every case milestone, delivers documents, sends milestone notifications, and maintains perfect communication without attorney intervention.
Case management systems reduce "what's happening?" calls by 80% and dramatically improve client satisfaction scores because clients feel informed and prioritized.
Automates the entire billing lifecycle: time tracking → invoice generation → delivery → payment reminders → collections escalation ensuring maximum cash flow with minimal friction.
Billing automation systems increase collection rates to 95%+ and reduce Days Sales Outstanding (DSO) by 40% through consistent, timely follow-up.
Calculates every critical legal deadline (statute of limitations, filing dates, discovery deadlines, trial dates) and delivers layered reminders to ensure zero missed deadlines protecting against malpractice exposure.
Deadline protection systems achieve zero missed deadlines when properly implemented, eliminating the #1 cause of legal malpractice claims.
Executes a systematic referral generation workflow: case win → review request → referral invitation → reward fulfillment turning satisfied clients into a predictable growth engine.
Referral revenue systems generate 40-60% more referral-sourced cases because they systematically capture opportunities that would otherwise be lost to attorney busyness.
"Agents think. Automations execute. Together, they create an unstoppable legal engine."
Four phases. Zero guesswork.
System audit to uncover inefficiencies, bottlenecks, and compliance risks.
Architect your data structure and AI communication map.
Implement intelligent systems and activate your CRMOS.
Optimize, scale, and train your team for continuous performance.
"Architect → Automate → Analyze → Amplify."
You're not buying automation you're reclaiming billable hours.
Perfect for tech-savvy agencies with time to implement
"The most expensive system is the one that never runs."
Let QWave Labs build the architecture that unleashes it.
Join 50+ firms transforming their operations with legal AI infrastructure that thinks, learns, and performs.